Which document is used by hospitals to record outpatient encounter data?

The charge master is the correct document used by hospitals to record outpatient encounter data, as it serves as a comprehensive list of all billable services and items provided to patients. It includes codes for procedures, services, and supplies, along with corresponding prices. This document is crucial for hospitals because it helps standardize and manage the billing process, ensuring that all services rendered during an outpatient encounter are accurately documented and coded for reimbursement purposes.

The charge master supports outpatient care by capturing detailed encounter data that can be linked to billing and insurance processes. It enables healthcare providers to reflect the specific services that patients receive, which is essential for maintaining accurate financial records and ensuring that the hospital receives proper payment for its services.

Other options, while relevant to healthcare operations, do not serve the precise function of recording outpatient encounter data in the same way as the charge master does. For example, the patient ledger keeps track of individual patient accounts, while electronic health records (EHR) capture clinical information, and insurance claim forms are used for billing submissions but do not inherently include the comprehensive coding structure and pricing information that the charge master provides.